The Prince Henry Community Association executive committee (EC) comprises up to nine volunteer members who are elected at the CA Annual General Meeting (AGM). The EC comprises a combination of nominated representatives from our various strata schemes, neighbourhood associations, and individual lot owners. The EC determines who will be the office-bearers – Chairperson, Secretary and Treasurer.
Each strata scheme and neighbourhood association may nominate a person to become a member of the CA executive committee from the executive committee of that scheme or association. Individual owners may self nominate to become a member of the CA executive committee.
The CA executive committee meets regularly to discuss and make decisions on those issues affecting the Prince Henry community that are within its area of responsibilities. These responsibilities are summarised in Newsletter No. 1 and are also covered in the Frequently asked questions section of this website.
To ensure compliance with the Community Land Management Act 1989, managing agent, Dynamic Property Services, assists with administration and attends most executive committee meetings.
To get in touch with all or any one of the Community Association Executive Committee members, you should contact the Dynamic Property Services, the CA's managing agent.
Executive Committee Members
Susan Graham, Chair — Lot 5 Peter Wood, Secretary — Lot 101 Ken Barker, Treasurer — Lot 6 Michael Joyce, Member — Lot 13 Michael McIntosh, Member — Lot 36 Helga Nilson, Member — Lot 85 Linda Pickett, Member — Lot 31
Chair — Susan Graham
The Chair's role is to preside over meetings of the Community Association and the CA executive committee.
Secretary — Peter Wood
The Secretary's role is to perform administrative or secretarial functions on behalf of the CA and the CA executive committee. By-Law 9.7: Powers and duties of Secretary contained in the Prince Henry Community Management Statement provides a full description of the Secretary's duties. However, where a managing agent has been appointed, the managing agent will perform most of the Secretary's functions.
Treasurer — Ken Barker
The Treasurer's role is to monitor CA expenditure and direct the budget process. By-Law 9.8: Powers and duties of Treasurer, contained in the Prince Henry Community Management Statement, provides a full description of the Treasurer's duties. However, where a managing agent has been appointed, the managing agent will perform many of the Treasurer's functions.
Code of conduct
So that each Executive Committee member's valuable time is used effectively, all Committee members are asked to follow certain ground rules and a code of conduct.
It's important that anyone considering becoming a member of the Executive Committee attends at least 85 per cent of all meetings, is prepared to participate in a fair share of the project work required, and understands the need for a formal code of conduct.
Please take the time to read the Ground Rules and Code of Conduct before considering nominating for a position on the Executive Committee.
Executive Committee Meetings
The process and meeting details
Executive Committee meetings are held on the second Tuesday of every second month.
All lot owners or their nominees are entitled to attend executive committee meetings but can address the meeting only if invited to do so by the committee.
On occasion, individuals have been disappointed when attending meetings because they were not permitted to air their concerns. Some of these concerns were issues that should be resolved at strata scheme or neighbourhood association level, or in the case of individual lot owners, direct with another party (Council, builder, developer, etc). Go to Frequently asked questions for details on how to get your issue onto an EC meeting agenda.
Venue for EC meetings*
Executive Committee meetings are generally held in:
The Hibiscus Room The Coast Centre Curie Avenue, Little Bay
* EC meetings following an annual general meeting or special general meeting are held in the Frangipani Room
Annual General Meeting and ensuing Executive Committee meeting | Note: rescheduled date
6pm on 17 April 2018 Frangipani Room The Coast Centre Curie Avenue, Little Bay
SGM | 6pm, 13 February 2018 (to ratify appointment of Managing Agent) ECM | Immediately following the SGM on 13 February 2018 AGM | 6pm, 17 April 2018 ECM | Immediately following the AGM on 17 April 2018 SGM | 6pm, 12 June 2018 (to ratify amended Community Management Statement) ECM | Immediately following the SGM on 12 June 2018 ECM | 6pm, 14 August 2018 ECM | 6pm, 9 October 2018 ECM | 6pm, 11 December 2018
ECM | 6pm, 12 February 2019 AGM | 6pm, 9 April 2019 ECM | Immediately following the AGM on 9 April 2019 ECM | 6pm, 11 June 2019 ECM | 6pm, 13 August 2019 ECM | 6pm, 8 October 2019 ECM | 6pm, 10 December 2019