Executive Committee

The Prince Henry Community Association executive committee (EC) comprises up to nine volunteer members who are elected at the CA Annual General Meeting (AGM). The EC comprises a combination of nominated representatives from our various strata schemes, neighbourhood associations, and individual lot owners. The EC determines who will be the office-bearers – Chairperson, Secretary and Treasurer.

Each strata scheme and neighbourhood association may nominate a person to become a member of the CA executive committee from the executive committee of that scheme or association. Individual owners may self nominate to become a member of the CA executive committee.

The CA executive committee meets regularly to discuss and make decisions on those issues affecting the Prince Henry community that are within its area of responsibilities. These responsibilities are summarised in Newsletter No. 1 and are also covered in the Frequently asked questions section of this website.

To ensure compliance with the Community Land Management Act 1989, managing agent, Dynamic Property Services, assists with administration and attends most executive committee meetings.

Contact the Executive Committee 

Executive Committee members

Office-bearers' responsibilities

Code of conduct

Executive Committee meetings

Executive Committee meeting agendas

Executive Committee meeting minutes

 Contact the Executive Committee

To get in touch with all or any one of the Community Association Executive Committee members, you should contact the CA Managing Agent

 Executive Committee Members

Susan Graham, Chair — Lot 5
Chris Davison, Secretary — Lot 36
Ken Barker, Treasurer — Lot 6
Helga Nilsen, Member — Lot 85
John Pearson, Member — Lot 51
Liat Silberman, Member — Lot 7
Peter Wood, Member — Lot 101

 Office-bearers’ responsibilities

Chair — Susan Graham

The Chair's role is to preside over meetings of the Community Association and the CA executive committee. BY-Law 9.9: Powers and Duties of Chairperson, contained in the Prince Henry at Little Bay Community Management Statement, provides a full description of the Chairperson's duties.

Secretary — Chris Davison

The Secretary's role is to perform administrative or secretarial functions on behalf of the CA and the CA executive committee. By-Law 9.7: Powers and Duties of Secretary, contained in the Prince Henry at Little Bay Community Management Statement, provides a full description of the Secretary's duties. However, where a managing agent has been appointed, the managing agent will perform the Secretary's functions.

Treasurer — Ken Barker

The Treasurer's role is to monitor CA expenditure and direct the budget process. By-Law 9.8: Powers and Duties of Treasurer, contained in the Prince Henry at Little Bay Community Management Statement, provides a full description of the Treasurer's duties. However, where a managing agent has been appointed, the managing agent will perform many of the Treasurer's functions.

 Code of conduct

So that each Executive Committee member's valuable time is used effectively, all Committee members are asked to follow certain ground rules and a code of conduct. 

It's important that anyone considering becoming a member of the Executive Committee attends at least 85 per cent of all meetings, is prepared to participate in a fair share of the project work required, and understands the need for a formal code of conduct.

With the help of Dynamic Property Services, the Prince Henry Community Association Ground Rules and Code of Conduct has been created to provide an equitable framework for the EC to work within.

Please take the time to read the Ground Rules and Code of Conduct before considering nominating for a position on the Executive Committee.

 Executive Committee Meetings

The process and meeting details

Executive Committee meetings are held on the second Tuesday of every second month.

All lot owners or their nominees are entitled to attend executive committee meetings but can address the meeting only if invited to do so by the committee.

On occasion, individuals have been disappointed when attending meetings because they were not permitted to air their concerns. Some of these concerns were issues that should be resolved at strata scheme or neighbourhood association level, or in the case of individual lot owners, direct with another party (Council, builder, developer, etc). Go to Frequently asked questions for details on how to get your issue onto an EC meeting agenda.

Venues for General Meetings and Executive Committee Meetings 

Executive Committee meetings are generally held in:

The Hibiscus Room
The Coast Centre
Curie Avenue, Little Bay

Annual General Meetings, General Meetings and Executive Committee Meetings following an Annual General Meeting or Special General Meeting are generally held in:

The Frangipani Room
The Coast Centre
Curie Avenue, Little Bay

Meeting dates

2019

ECM | 6pm, 12 February 2019
AGM | 6pm, 9 April 2019
ECM | Immediately following the AGM on 9 April 2019
ECM | 6pm, 11 June 2019
ECM | 6pm, 13 August 2019
ECM | 6pm, 8 October 2019
ECM | 6pm, 10 December 2019

2020

ECM| 6pm, 11 February 2020
AGM | 6pm, 14 April 2020
ECM | Immediately following the AGM on 14 April 2020
ECM | 6pm, 9 June 2020
ECM | 6pm, 11 August 2020
ECM | 6pm, 13 October 2020
ECM | 6pm, 8 December 2020

 Executive Committee Meeting Agendas

8 October 2019

13 August 2019

11 June 2019

9 April 2019 (included in NOM for AGM)

12 February 2019

11 December 2018

9 October 2018

14 August 2018

17 April 2018 (included in NOM for AGM)

13 February 2018

12 December 2017

10 October 2017

8 August 2017

13 June 2017

11 April 2017

14 February 2017

13 December 2016 (included in NOM for AGM)

11 October 2016

9 August 2016

20 June 2016

12 April 2016

9 February 2016

 Executive Committee Meeting Minutes

8 October 2019

13 August 2019

11 June 2019

9 April 2019

12 February 2019

11 December 2018

9 October 2018

14 August 2018 (SGM and ECM minutes combined)

17 April 2018 (included in minutes for AGM)

13 February 2018

12 December 2017

10 October 2017

8 August 2017

13 June 2017

11 April 2017

14 February 2017

13 December 2016

11 October 2016

9 August 2016

20 June 2016

12 April 2016

9 February 2016